Series GRS0816 - BANNOCKBURN SHIRE COUNCIL - Minutes

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GRS0816

Title

BANNOCKBURN SHIRE COUNCIL - Minutes

Date(s)

  • 1865 - 1993 (Creation)

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(1862 - 1994)

Administrative history

The District was created on 31 October 1862. It was proclaimed a Shire on 30 June 1864. Bannockburn Shire and the Meredith Shire united on 15 September 1915. Part of the Steiglitz Riding was severed and annexed to Lara Riding of the Corio Shire on 31 May 1916. Local Government Reform 1993-1995 The Fyansford area was annexed to the City of Greater Geelong on 18 May 1993.

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Reels 494, 496

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Note

Access Status Some of these records appear to be available on microfilm, please access the copies when possible. Function / Content This series may contain the minutes of a single committee or a number of committees. The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality. The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements. The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting. Recordkeeping System Minutes of meetings are arranged by committee and in chronological order by date of meeting. Consult the Consignment Details to determine which unit contains the minutes for the committee and for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume. Units 42 - 45 of GRS 816 are Committee Minutes. (There are two units marked as 42). Unit 46 consists of Committee Minutes and minutes of council meetings held in camera. Unit 47 contains Committtee Minutes.

Alternative identifier(s)

PROV

VPRS 15098

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