Series GRS0820 - BANNOCKBURN SHIRE COUNCIL- STEIGLITZ BOROUGH - Rates

Identity area

Reference code

GRS0820

Title

BANNOCKBURN SHIRE COUNCIL- STEIGLITZ BOROUGH - Rates

Date(s)

  • 1866 - 1878 (Creation)

Level of description

Series

Extent and medium

Context area

Name of creator

(1862 - 1994)

Administrative history

The District was created on 31 October 1862. It was proclaimed a Shire on 30 June 1864. Bannockburn Shire and the Meredith Shire united on 15 September 1915. Part of the Steiglitz Riding was severed and annexed to Lara Riding of the Corio Shire on 31 May 1916. Local Government Reform 1993-1995 The Fyansford area was annexed to the City of Greater Geelong on 18 May 1993.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Appraisal, destruction and scheduling

Accruals

System of arrangement

Conditions of access and use area

Conditions governing access

Restricted

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Reel 816, DVD 124

Related units of description

Related descriptions

Notes area

Note

Access Status This series is restricted due to the age and fragility of the original records. Please use copies when possible. Function / Content Every year each local council is required to make and levy rates in respect of all rateable properties within its municipal district. The Municipal Institutions Act 1854 (No.26) empowered local councils to make by-laws for the regulation of their own proceedings including the collection of rates. The amount of rate is therefore determined by the council although a statutory limit applies. Rates are the main source of revenue for the council. The rate record is a record of the levying and payment of rates on rateable properties. Apart from the general rate which is levied equally on all properties, a council may levy an extra rate or a special rate. An extra rate may be levied, over and above the general rate, on a subdivision of a municipality to cover expenses occurred in that subdivision. A special rate may be levied when a council undertakes works for the special benefit of a particular portion of the municipality. Separate rate records are maintained for general, extra and special rates and these are therefore registered as separate series. For each rateable property a record is created which identifies the property and person rated and includes details of the annual value of the property, the amounts due, amounts paid, arrears and when rates were abandoned. A complete rate record may comprise two parts: a Register of Rateable Properties and a Rates Register. The Register of Rateable Properties identifies the properties and persons rated and the Rates Register comprises the accounting details. Where these two parts exist they are registered separately. The format of rate records has changed over the years. Initially the levying and payment of rates were recorded in volumes (known as Rate Books) until the introduction of cards (known as Rate Cards) from the 1930s. In the 1980's and 1990's automated systems have mostly been used. Printouts of the automated system are usually produced as the rate record. Series of rate records in different formats are registered separately. Recordkeeping System Rate records can be arranged in various ways. It is common for rate records to be created according to the year in which the rate was levied and then by the ward or riding of the municipal district. Within that arrangement entries are usually made by street and property number. The arrangement of the streets may be alphabetical but more often than not they are arranged according to an established route taken by the assessor. In the latter case it is common for the entries for each property to be allocated a consecutive rate (or assessment) number which reflects the particular route. The rate numbers usually change each year due to the addition or removal of rateable properties along the route. An index to street names is sometimes created to assist identification of entries under this arrangement.

Alternative identifier(s)

PROV

VPRS 15533

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation revision deletion

Language(s)

Script(s)

Sources

Accession area

Related subjects

Related people and organizations

Related genres

Related places