Series GRS0865 - GEELONG CITY COUNCIL - Letter books various

Identity area

Reference code



GEELONG CITY COUNCIL - Letter books various


  • 1850 - 1980 (Creation)

Level of description


Extent and medium

Context area

Name of creator

(1849 - 1993)

Administrative history

The municipality was incorporated under N.S.W. Act 13, No. 40, October 1849. Geelong was proclaimed a Town on 4 June, 1858. It was proclaimed a City on 8 December 1910 by provisions of Act 54 Vic., No. 1112. Local Government Reform Geelong City was amalgamated with the City of Greater Geelong under the City of Greater Geelong Act 1993 on 18 May 1993. The amalgamation occurred as part of a statewide program of local government reform enacted between 1993 and 1995. The reform process reduced the number of councils from 210 to 78.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Appraisal, destruction and scheduling


System of arrangement

Conditions of access and use area

Conditions governing access

Not yet assessed

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area


Scope and Content Correspondence within letter books is arranged in chronological order by date the letters were sent. Function / Content Letter books were the means by which copies of correspondence despatched from then office were retained for future reference. During the period 1856 to 1936 letters were copied into various letter books depending upon whom the letters were forwarded to or from whom the letters were sent. Letters to Government authorities were maintained in a series of books for the period 1856 to 1936. Letters were maintained in other books for the periods as follows: Town Inspector 4/1860 - 3/1885, Public Gardens Committee 12/1855 - 5/1870, Treasurer's Office 1877 - 1908, Town Clerk's Office 1898 - 1908. Other correspondence was copied into books described as Miscellaneous. Some letters classified as Government correspondence is to be found in the Miscellaneous books during the period that the Government books were maintained. There are gaps in the series of Outward Letter Books. These can be ascertained from the item listing. Recordkeeping System Correspondence within Letter Books is arranged in chronological order by the date the letters were sent and are indexed. The Letter Books are arranged according to the sub series to which they belong (refer to the Accession Consignment List) and then in chronological order within each group.

Alternative identifier(s)


VPRS 15221

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used


Level of detail

Dates of creation revision deletion




Accession area

Related subjects

Related people and organizations

Related genres

Related places