Identity area
Reference code
Title
Date(s)
- 1858 - 1993 (Creation)
Level of description
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Extent and medium
Context area
Name of creator
Administrative history
This municipality was created a Borough on 9 March 1858. It was declared a Town on 16 April 1924. It was declared a City on 7 October 1949. Its name was changed from Newtown & Chilwell to Newtown on 22 November 1967. Local Government Reform Newtown City was amalgamated with the City of Greater Geelong by the City of Greater Geelong Act 1993 on 18 May 1993. This occurred as part of a statewide program of local government reform enacted between 1993 and 1995. The reform process reduced the number of councils from 210 to 78.
Repository
Archival history
Immediate source of acquisition or transfer
Content and structure area
Scope and content
Appraisal, destruction and scheduling
Accruals
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Conditions of access and use area
Conditions governing access
Not yet assessed
Conditions governing reproduction
Language of material
Script of material
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Finding aids
Some indexes available
Allied materials area
Existence and location of originals
Existence and location of copies
Related units of description
Notes area
Note
Function / Content Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes. These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning. The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes. Recordkeeping System Minutes of meetings are arranged in chronological order by date of meeting. Consult the Consignment Details to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.