Series GRS0771 - SOUTH BARWON CITY COUNCIL - Minute Books

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  • 1857 - 1993 (Creation)

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(1857 - 1993)

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South Barwon was created a District on 2 June 1857. It was created a Borough on 21 October 1863. It was proclaimed a Shire on 24 December 1874. It was proclaimed a City on 6 December 1974. It was re-subdivided on 19 May 1978 when Highton, Belmont and Grovedale Wards were constituted. Connewarre Ward remained unaltered. Local Government Reform 1993-1995 South Barwon City was amalgamated with the City of Greater Geelong by the City of Greater Geelong Act on 18 May 1993. This occurred as part of a statewide program of local government reform enacted between 1993 and 1995. The reform process reduced the number of councils from 210 to 78.

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Film reels 1126 - 1154, 1170 - 1171

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Check items 1-4, any missing? Function / Content Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes. These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning. The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes. Recordkeeping System Minutes of meetings are arranged in chronological order by date of meeting. Consult the Consignment Details to determine which unit contains the minutes for the period in which you are interested. Indexes were occasionally created for minutes. These are found either in the volumes that they index or in a separate volume.

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VPRS 15534

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